The Family Educational Rights and Privacy Act of 1974, as amended (“FERPA”) is a federal law that gives students certain rights with respect to their education records.
At HATT Diabetes Education Program, we keep records for our participants that describe and document their work and progress. These education records generally include items such as address, admissions records, enrollment status, course grades, reports and evaluations, completion of requirements and progress toward the credential, records of disciplinary actions, and other correspondence with or about the student.
To be useful, students’ records must be accurate and complete. The HATT Diabetes Education Program maintains these records. All students have access to their own education records and may contribute to them if they feel there is need for clarification. If you would like to access your education records you should contact firstname.lastname@example.org. You will be asked to send a written request that identifies the specific record or records you would like to inspect. Access will be given within 45 days on receipt of the request. When a record contains information about more than one student, you may only inspect and review the portion of the record relating to you.
You should direct any questions you have about the accuracy of records to email@example.com. If HATT Diabetes Education Program declines to amend the records as requested, you are entitled to a hearing to resolve this issue. Further details of this procedure will be sent to you if you contact us about amending your records.
Directory Information can be made available only to your fellow class participant for purpose of group interactions/discussions. Directory information is defined by HATT Diabetes Education Program as: full name, program name and dates of enrollment, and City, ST, and Country. A participant has a right to block disclosure of their directory information. This is known as a ‘FERPA Block’. Please contact firstname.lastname@example.org for more information.
Other Disclosures Permitted Under FERPA
There are certain circumstances where FERPA also permits disclosure of education records without a student’s knowledge or consent. For example, HATT Diabetes Education Program officials with a legitimate educational interest may access these records. This means that the person needs the information in order to fulfill their professional responsibilities, including instructional, supervisory, advisory, administrative, academic, research, staff support or other duties. “HATT officials” include: faculty; administrators; clerical employees; professional employees; other employees and agents of the University; independent contractors, consultants, volunteers and other parties performing services or functions on behalf of HATT Diabetes Education Program and members of HATT’s governing boards.
Student Rights Under FERPA
Under HATT Diabetes Education Program policy and FERPA to the extent that it applies, students and former students have the right to:
- Inspect and review their education records that are maintained by HATT Diabetes Education Program;
- Exercise limited control over other people’s access to their education records;
- Seek to correct their education records if they believe them to be inaccurate, misleading or otherwise in violation of their FERPA rights;
- File a complaint with the U.S. Department of Education if they believe HATT Diabetes Education Program has not complied with the requirements of FERPA;
- Be fully informed of their rights under FERPA.
Complaints regarding alleged violation of rights of students under FERPA may be submitted in writing within 180 days to the Family Policy Compliance Office, US Department of Education, 400 Maryland Avenue, S.W., Washington, DC 20202-5920.